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Compliance Workflows

Automate your compliance processes with RegPilot’s workflow system.

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Overview

RegPilot provides automated workflows to help you maintain continuous compliance with:
  • EU AI Act - Risk assessment, documentation, monitoring
  • GDPR - Data protection, privacy controls
  • Custom Regulations - Organization-specific requirements

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Quick Start Workflow

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1. Enable Compliance Monitoring

// Enable monitoring on your project
const response = await fetch('https://regpilot.dev/api/projects/settings', {
  method: 'PATCH',
  headers: {
    'X-API-Key': process.env.REGPILOT_API_KEY
  },
  body: JSON.stringify({
    complianceMonitoring: true,
    frameworks: ['EU_AI_ACT', 'GDPR']
  })
});

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2. Configure Alert Rules

Set up automatic alerts for compliance violations: 
const alertConfig = {
  riskLevel: 'high',
  channels: ['email', 'slack'],
  triggers: {
    governorViolations: true,
    riskScoreThreshold: 70,
    missingDocumentation: true
  }
};

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3. Review Dashboard

Monitor your compliance status:
  • Real-time violation tracking
  • Compliance score trending
  • Required documentation status
  • Upcoming deadline alerts

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Standard Workflows

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EU AI Act Compliance Workflow

1. Risk Classification
  • Automatic risk assessment for all AI models
  • Classification: Minimal, Limited, High, Unacceptable
2. Documentation Generation
  • Auto-generate required technical documentation
  • Track document versions and updates
  • Maintain audit trail
3. Continuous Monitoring
  • Real-time content validation via Governor
  • Automated risk scoring
  • Performance monitoring
4. Incident Response
  • Automatic case creation for violations
  • Assignment and tracking
  • Resolution workflow

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GDPR Compliance Workflow

1. Data Minimization
  • Hash prompts instead of storing full text
  • Configurable retention periods
  • Automatic data deletion
2. User Rights Management
  • Right to access (data export)
  • Right to erasure (data deletion)
  • Right to portability
3. Consent Management
  • Track consent for AI processing
  • Withdrawal workflows
  • Audit logs

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Custom Workflows

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Creating a Custom Workflow

Define custom compliance rules for your organization: 
workflows:
  - name: "Financial Services Compliance"
    triggers:
      - event: "model_deployment"
      - event: "high_risk_output"
    
    steps:
      - action: "risk_assessment"
        threshold: 60
      
      - action: "require_approval"
        approvers: ["compliance@company.com"]
      
      - action: "generate_documentation"
        templates: ["financial_risk_doc"]
      
      - action: "notify"
        channels: ["email", "slack"]

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Workflow Actions

Available actions in custom workflows:
  • risk_assessment - Calculate risk score
  • require_approval - Human-in-the-loop validation
  • generate_documentation - Auto-create compliance docs
  • notify - Send alerts
  • block_deployment - Prevent high-risk deployments
  • create_case - Open compliance case
  • log_audit - Record compliance event

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Integration with CI/CD

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GitHub Actions Example

name: Compliance Check

on:
  pull_request:
  push:
    branches: [main]

jobs:
  compliance:
    runs-on: ubuntu-latest
    steps:
      - uses: actions/checkout@v3
      
      - name: Run Compliance Scan
        run: |
          curl -X POST https://regpilot.dev/api/compliance/scan \
            -H "X-API-Key: ${{ secrets.REGPILOT_API_KEY }}" \
            -d '{"repository": "${{ github.repository }}"}'
      
      - name: Check Compliance Score
        run: |
          SCORE=$(curl https://regpilot.dev/api/compliance/score \
            -H "X-API-Key: ${{ secrets.REGPILOT_API_KEY }}")
          
          if [ $SCORE -lt 80 ]; then
            echo "Compliance score too low: $SCORE"
            exit 1
          fi

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Best Practices

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1. Regular Audits

Schedule regular compliance audits:
  • Weekly: Review violation cases
  • Monthly: Compliance score review
  • Quarterly: Full documentation audit
  • Annually: Third-party compliance assessment

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2. Incident Response Plan

Maintain a clear incident response workflow:
  1. Detection - Automated alerts
  2. Assessment - Evaluate severity
  3. Containment - Immediate actions
  4. Investigation - Root cause analysis
  5. Remediation - Fix the issue
  6. Documentation - Record everything
  7. Review - Prevent recurrence

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3. Documentation Maintenance

Keep compliance documentation up-to-date:
  • Version control all documents
  • Regular review cycles
  • Stakeholder sign-off
  • Centralized storage in RegPilot

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4. Team Training

Ensure team awareness:
  • Onboarding compliance training
  • Regular compliance updates
  • Role-specific responsibilities
  • Clear escalation paths

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Monitoring & Reporting

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Compliance Dashboard

Track key metrics:
  • Overall compliance score (0-100%)
  • Active violations by severity
  • Documentation completion rate
  • Days to next audit deadline

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Automated Reports

Generate compliance reports:
  • Daily violation summary
  • Weekly trend analysis
  • Monthly executive summary
  • Quarterly board report

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Export Options

// Export compliance data
const report = await fetch('https://regpilot.dev/api/compliance/export', {
  headers: { 'X-API-Key': API_KEY },
  body: JSON.stringify({
    format: 'pdf', // or 'json', 'csv'
    period: 'last_quarter',
    sections: ['violations', 'models', 'documentation']
  })
});

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